• Nicole Gianola

Wedding Planning Checklist

Congrats! You are engaged! This is an exciting time for you and your newly engaged partner! This is also when everyone starts asking you questions about the wedding! So where do you start? I have made a wedding planning checklist to help you along the way!

Download PDF version here.

12 + Months


Have fun announcing your engagement!

o Chose a date (or up to 3 so you can be flexible).

o Talk budget and decide who’s contributing what.

o Discover your wedding style.

o Choose your wedding party:

Maid of honor, bridesmaids, best man, groomsmen, flower girl and ring bearer.

o Create a wedding website and create a wedding hashtag.

o Get engagement ring insured and consider purchasing wedding insurance.

o Begin compiling a guest list.

o Explore ceremony and reception venue options.

o Start assembling a team of wedding pros: planner & designer (Gianola Events), photographer, videographer, caterer, florist, and musicians.

o Create wedding and style boards on Pinterest. Follow GianolaEventsfor ideas!

o Get discounts! Talk with your Gianola Event Planner to go over discounts they can get for you from photographers, gift box co., etc..

o Get engagement photos taken.

o Start browsing ‘Save the date’ designs and order.

10-11 Months

you’re on a roll…

o Chose bridal party attire and accessories.

o Reserve ceremony and reception venues.

o Book officiant.

o Hire photographer, videographer, caterer, DJ/band, florist and planner.

o Mail your ‘Save the dates’.

o Purchase wedding dress, veil and undergarments.

o Start adding more details to your wedding website.

o Establish a fitness routine.

o Establish a skin care/beauty routine.

8-9 Months

get your colors on!

o Find 3 hotels (at different price points) for out-of-town guests.

o Browse Wedding invitation designs and coordinating stationery (enclosures, programs, menu cards, thank yous and favors).

o Refine guest list.

o Create registry at 3 national retailers.

o Begin planning honeymoon.

6-7 Months

good job! what’s next?

o Explore wedding day hair and make-up styles.

o Meet with officiant to discuss plans for ceremony.

o Reserve rentals: chairs, linens, lighting, décor, etc.

o Chose cake style and schedule tastings.

o Set up food tasting with caterer.

o Decide on groomsmen attire.

o Personalize & order wedding invitations.

o Hire wedding ceremony musicians.

o Book transportation to and from venues.

o Purchase wedding bands.

o Order Thank You cards (for gifts that arrive early).

4-5 Months

the finishing touches…

o Choose flowers for: wedding party, attendants, venues, cake, etc…

o Schedule dress fittings.

o Book honeymoon flights and hotels.

o Book room for wedding night.

o Order wedding cake.

o Plan welcome gifts for out-of-town guests.

o Prepare (play/do not play) lists for DJ/band.

o Finalize wedding guest list.

o Assemble rehearsal dinner guest list.

o Book rehearsal dinner venue.

o Order rehearsal dinner invitations.

3 Months

you’re getting close!

o Finalize honeymoon plans and ensure all documents are in order.

o Plan ceremony and reception seating.

o Experiment with hair and veil with stylist.

o Finalize readers and readings.

o Purchase: toasting flutes, serving pieces, guestbook, flower basket and ring bearer pillow.

o Finalize reception menu.

o Order menu cards.

o Order wedding favors.

2 Months

crunch time

o Mail wedding invitations.

o Develop system for organizing RSVP’s

o Begin writing vows.

o Review ceremony details with officiant.

o Lay out the content for wedding programs.

o Apply for marriage license.

o Finalize seating arrangements.

o Finalize playlists for wedding party and parents.

o Create wedding day timeline and send to your vendors, officiant and wedding party.

o Write out honeymoon itinerary for family at home.

o Decide “something old, something new, something borrowed and something blue.”

o Book spa and beauty treatments for you and your bridal party.

o Book wedding day transportation.

o Purchase gifts for attendants.

o Order wedding programs.

1 Month

don’t forget

o Call vendors to confirm date, times and location.

o Confirm honeymoon reservations.

o Pack for honeymoon.

o Pick up wedding rings.

o Pick up marriage license.

o Order wedding programs.

o Final dress fitting (with shoes & undergarments).

o Write thank you notes as gifts are received.

2 Weeks

down to the wire

o Follow up with guests who have not RSVP’d

o Give final count to caterer.

o Update registries.

o Begin breaking in wedding shoes.

o Make arrangements for the caring of pets and plants while on honeymoon.

o Send playlists to DJ/band/ceremony musicians.

o Get final haircut and color

o Delegate wedding day duties: gift table, guestbook, etc.

o Delegate someone to return tuxes, rentals and tend to wedding dress.

o Send directions to wedding day limo/transportation driver.

1 Weeks

relax, almost there!

o Prepare final payments to vendors.

o Give readers their scripts.

o Give photographer and videographer your image and video requests.

o Layout wedding clothes.

o Prepare wedding day emergency kit.

o Get spa treatments for you and the bridal party.

The Day Before

can you believe it?!

o Deliver welcome baskets to hotel.

o Get mani/pedi/massage.

o Attend wedding rehearsal.

o Have fun at the rehearsal dinner.

o Bring wedding items (favors, table décor, etc.) to give to your wedding planner

o Get to bed at a decent hour.

Wedding Day

CONGRATULATIONS! enjoy your day!

o Eat a good breakfast! Allow yourself plenty of time to get ready.

o Give wedding rings to best man.

o Give envelopes to wedding planner that hold tips for vendors.

o Relax, smile and soak in every incredible moment!

o Make sure you take 5 minutes for you both after the ceremony and have a private special moment that you will remember forever.

Beyond the Wedding

wrapping things up…

o Ensure tuxes and rentals have been returned

o Get wedding dress cleaned and preserved.

o Create wedding album.

o Pick up marriage license!